Guide · Training & Workplace Learning · By the AutoScribble Team · Published 22 September 2026
How to explain workplace policies with whiteboard animation
Short answer
Structure every policy video the same way — why the policy exists, what people must do, what they must not do, and how to raise a concern — and build it only from the approved policy text. Keep it to two minutes, use realistic workplace scenarios, and get the policy owner (and legal or H&S where relevant) to approve the script.
Who this guide is for
HR, compliance, health and safety and operations teams responsible for policy communication. It's part of our training & workplace learning resources.
What you'll need
- The approved policy
- Two or three realistic scenarios
- Reporting routes and contacts
Step by step
- 1
Lead with why
People follow rules they understand. Open with the risk the policy prevents.
- 2
Use the four-part structure
Why → do → don't → report.
- 3
Show a scenario
A drawn situation — a lone worker at a remote site, a suspicious email — makes the rule concrete.
- 4
Keep legal wording where required
Paste exact wording for any statement that must not be paraphrased.
- 5
Specialist review
The policy owner approves; legal or H&S review regulated topics.
Illustrative script outline: lone working policy
Why — A single van on a country road at dusk. “Working alone isn't unusual here. But if something goes wrong, nobody's nearby to help.” Do — A phone with a check-in app and a clock. “Before a lone visit, log where you're going and when you expect to finish. Check in when you're done.” Don't — A crossed-out ladder beside a single figure. “Don't do any task the risk assessment says needs two people.” Report — A phone calling a supervisor icon. “If you feel unsafe, leave and call your supervisor. You'll never be criticised for it.”
Illustrative only; base your video on your own policy.
Copy the AutoScribble prompt
Complete prompt
Create a 2-minute landscape whiteboard video explaining our [policy name] to all staff, using only the policy text below. Structure it as: why the policy exists, what people must do, what they must not do, and how to raise a concern. Include one realistic workplace scenario, keep this wording exactly as written: [exact wording], and finish with where to find the full policy. [Paste policy here]
Common mistakes
- Listing rules with no reason
- Paraphrasing wording that must be exact
- Forgetting the reporting route
Review before publishing
- Matches the approved policy
- Required wording is verbatim
- Reporting route is correct
- Specialist has approved
Questions
Does a video count as policy training?
It supports understanding. Whether it meets a training requirement depends on your obligations; most organisations pair it with an acknowledgement or quiz in their LMS.
How often should policy videos be updated?
Whenever the policy changes. Record which version each video reflects.